Privacy Policy

1. Data Controller

The controller responsible for personal data processed through this website is:

Luxemburgische Akademie der Wissenschaften und Künste
Luxembourg Academy of Sciences and Arts — LASA
RCS Luxembourg F14469
266, Rue de Neudorf, L-2222 Luxembourg
Email: secretariat@lasa.lu

2. Information We May Collect

Depending on how you interact with LASA, we may process:

• your name, email address and professional affiliation;
• information submitted through contact forms or emails;
• membership nomination, invitation and verification information;
• curriculum vitae, biography, photograph or professional profile where provided;
• programme, initiative, event or cooperation information;
• Newsletter subscription information;
• technical information such as IP address, browser type, access time and security logs.

Please do not submit unnecessary sensitive personal information.

3. Why We Use Personal Data

LASA may use personal data to:

• respond to enquiries;
• administer membership nominations, invitations and verification;
• assess initiatives and cooperation proposals;
• organise events and publish authorised institutional information;
• send Newsletter updates where consent has been provided;
• maintain website security and technical operation;
• comply with legal, accounting and governance obligations.

The applicable legal basis may include consent, legitimate interests, steps taken at your request, performance of an agreement or compliance with a legal obligation.

4. Sharing of Information

Personal data may be accessed by authorised LASA representatives and, where necessary, by contracted providers supporting website hosting, email, technical maintenance, communications, accounting or legal administration.

LASA does not sell personal data to advertisers or data brokers.

Information may also be disclosed where required by law or with the individual's permission.

5. International Services

Some technical or communication providers may process information outside the European Economic Area.

Where required, LASA will rely on an appropriate legal safeguard, such as an adequacy decision or contractual data-protection arrangements.

6. How Long We Keep Information

LASA retains personal data only for as long as reasonably necessary.

As a general guide:

• ordinary enquiries may be retained for up to 24 months;
• Newsletter information is retained until the person unsubscribes;
• technical and security logs are retained only for a limited period;
• membership, governance and statutory records may be retained for the period required by law or legitimate institutional administration;
• authorised publications and institutional archive materials may remain publicly available where appropriate.

7. Your Rights

Subject to applicable law, you may request:

• access to your personal data;
• correction of inaccurate information;
• deletion or restriction of processing;
• objection to certain processing;
• withdrawal of consent;
• transfer of eligible data.

GDPR provides individuals with rights including information, access, correction and, in appropriate circumstances, erasure or restriction.

Requests should be sent to:

secretariat@lasa.lu
Subject: Data Protection Request

You may also lodge a complaint with the Luxembourg National Commission for Data Protection—CNPD.

8. Newsletter

Newsletter subscription is voluntary. You may unsubscribe at any time using the unsubscribe link or by contacting LASA.

9. Policy Updates

LASA may update this Privacy Policy when its website, activities, service providers or legal requirements change. The current version will be published on this page.